Logistics and Purchasing Coordinator
Rutherford, California
Job Summary

Purchasing : (70%)

  • Coordinates purchase and tracking of packaging materials (glass, corks, capsules and labels) to meet bottling schedules at all production locations.
  • Coordinates and tracks inventory repacks and packaging logistics with warehouse
  • Purchases selected packaging materials within standard cost guidelines.
  • Creates purchase orders for approval and transmit to vendor
  • Manages requirements and transportation of packaging from outside storage locations to bottling locations.
  • Responsible for the logistics and inventory control of packaging materials.
  • Places reorders with suppliers, tracks orders, and communicates with various departments on status of incoming merchandise.
  • Reconciles damages and order discrepancies with suppliers.
  • Processes approved supply, merchandise and wine orders for multiple locations
  • Communicates status of orders to requesting parties and freight forwarders.
  • Procures marketing collateral.
  • Sources supplies


Shipping and receiving (20%)

  • Point of contact for shipping requests, receipts and courier pickups and deliveries
  • Point of contact for shipping and receiving email and phone correspondence
  • Processing inbound and outbound receipts as needed
  • Coordinates international shipments. Ensures timely delivery of items to freight forwarder   and prepares necessary documentation for customs clearance. Communicates shipment updates
  • Produces accurate labels and documentation for export orders.
  • Assists with warehouse organization and inventory
  • Assist with small rework projects
  • Supply technical sheets as needed and organize tech sheet folder on the server


Special Projects (10%)

  • Supports seasonal bottling activity
  • Assists with other projects as needed
  • Assist with barrel tracking
  • Assist with storm water sampling, reporting, and program
  • Assist with small rework projects
  • Other projects as needed


Supervisory Responsibilities:  None

Job Requirements: (Please indicate the minimum required.)

Education/Experience: BS or BA in Business or relevant degree or equivalent experience plus 1 – 2 years of prior experience.

Knowledge, Skills & Abilities:

  • Adaptability – Ability to adapt to change in the workplace.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Consensus Building – Ability to bring about solidarity in a group.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Goal Oriented – Ability to focus on a goal and obtain a pre-determined result.
  • Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
  • Organized – Possessing the trait of being organized or following a systematic method of performing a task.
  • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
  • Reliability - The trait of being dependable and trustworthy.

Tactful – Ability to show consideration for and maintain good relations with others

Physical Demands:

N (Not Applicable) - Activity is not applicable to this occupation

O (Occasionally) - Occupation requires this activity up to 33% of the time (0-2.5+hrs/day)

F (Frequently) - Occupation requires this activity from 33% - 66% of the time (2.5-5.5+ hrs/day)

C (Constantly) - Occupation requires this activity more than 66% of the time (5.5+ hrs/day)


Stand – O, Walk – O, Sit – O, Handling/Fingering – O, Reaching Outward – O, Reaching Above Shoulder – O, Climb – N, Crawl – N, Squat or Kneel –O, Bend – O, Working at the computer - O


10 lbs or Less, O

11 – 20 lbs, O

21 – 50 lbs, O

51 – 100 lbs, N

Over 100 lbs, N



12 lbs or Less, O

13-25 lbs, O

26-40 lbs, O

41-100 lbs, N


Other Physical Requirements

Vision (Near, Distance)

Sense of Sound (i.e. Machinery/tractor sounds)

Sense of Touch

Ability to wear Personal Protective Equipment (PPE) (Steel toe boots, safety glasses)


Work Environment:


Other: (Includes licenses, certificates, age, etc.)

Posted: July 13, 2021